MINUTES - FOR BOARD
APPROVAL
BOARD OF EDUCATION
Date of Meeting:
Time of Meeting:
Type of Meeting: Reorganization Meeting
Place of Meeting: Elementary
School Multi-Purpose Room
Board Members Present: Henrietta Lodge
Dennis
Munnelly
Bruce
Cunningham
Pauline
Kaplan
Board Members Absent: Robert
Gaglione
Thomas Clark
Teri
Olson
Admin. Staff Present: Frank
DeLuca, Superintendent
Frank
Tolan
Anthony
Saracino
Sonya
Abbye Taylor
George
Newman
Margie
Clarke
Robert
Hamilton
|
Reorganization Meeting Called to Order by Chairman of the meeting, Ms. Lodge Roll Call was taken
by the Board Clerk Pledge to the Flag Administer Oath of Office to newly
elected Board Members and Superintendent Pauline Kaplan, Board Trustee Dennis Munnelly Frank DeLuca, Superintendent of
Schools Robert Gaglione was unable to attend
this meeting and will be sworn in by the District Clerk on a later date. Oath of Office: I do solemnly
swear (or affirm) that I will support the Constitution of the United States
of America and the Constitution of the State of New York, and that I will
faithfully discharge, according to the best of my abilities, the duties of
the office of _____________________ of
the Board of Education of the School District. Elect President Motion by Dennis Munnelly, seconded by Bruce
Cunningham and carried unanimously that the Board of Education nominates Henrietta Lodge as President of the
Board of Education. Administer Oath of Office Motion
by Bruce Cunningham, seconded by Dennis Munnelly and carried unanimously that
the Board of Education nominates Pauline
Kaplan as Vice-President of the Board of Education. Administer Oath of Office **The meeting was then turned over to the
President** Board Remarks - none Visitor’s Comments - none Agenda Order There
were no additions, deletions/changes and order of the agenda as presented. The Items with an * are items
the Superintendent recommended for the consent agenda. Motion by Pauline Kaplan,
seconded by Bruce Cunningham and carried unanimously that the Board accept
the following as the consent agenda: 7.1 Appoint District Clerk 7.3 Appoint Deputy District Clerk 8.1 Appoint District Treasurer 8.3 Appoint Deputy District Treasurers 9.1 Appoint Tax Collector for 2004-2005
school year 10.1 Appoint Asbestos Designee for 2004-2005
school year 11. Appoint School Physicians 12.1 Appoint Comptroller of the High School
(grades 9-12) extra-curricular
accounts for the 2004-2005 school year 12.2 Appoint Comptroller of the Middle School
(grades 5-8) extra-curricular
accounts for the 2004-2005 school year 12.3 Appoint Comptroller of the Elementary
School (grades K-4 extra-curricular
accounts for the 2004-2005 school year
12.4 Establish
Superintendent of Schools as Deputy Comptroller for the
extra-curricular accounts for the 2004- 2005 school year 13.1 Appoint Central Treasurer of the Grade 5-8 Extra- Curricular accounts
for the 2004-2005 school year
13.2
Appoint Central
Treasurer of the Grade 9-12 Extra- Curricular accounts for
the 2004-2005 school year 14. Authorize Superintendent and Asst. Superintendent to Approve Conferences 15. Authorization for Board members and Superintendent to attend meetings,
Workshops, Conferences, etc. 16. Authorization to employ Personnel 17. Authorization to Certify Payroll 18. Appoint Official Banks (depositories) 19.1 Appoint Purchasing Agent 19.2 Appoint Deputy Purchasing Agents in the absence of Purchasing Agent 20. Investment Policy 21. Authorization of Budgetary Transfer 22. Petty Cash Funds 23. Mileage Reimbursement 24. Title IX Officer and alternate Title IX Officer 25. Records Access Officer 26. Records Access Appeal Officer 27. Records Management Officer 28. School Lunch Forms Authorization 29. Government Surplus Authorization 30. Appoint Reviewing Verification Official & Hearing Official 31. Approve
Joint Bidding with Dutchess BOCES 32. Approve Independent Auditor 33. Appoint
Internal Auditor 34. Authorize
Superintendent to Execute Contracts 35. 36. Authorize
School Attorney contacts 37. Readopt
Policies and Code of Ethics 38. Appoint
Board of Registration 2004-2005 39. Meeting
and Time of Meetings 40. Designate
Official newspapers 41. Appoint
504 Hearing Officer 42. Appoint
Special Education Hearing Officers 43. Appoint
Committee on Special Education and Preschool 45. Appoint
Insurance Carrier for buildings and personnel 46.
Appoint Insurance Carrier for students 47. Set
Bonding Limits *7. Approved
as part of the consent agenda to appoint Virginia
Mold as District Clerk for the 2004-2005 school year at a stipend of
$5,994.70, plus current CSEA typist rate ($13.46 hr.) for additional work. -
Oath of office administered to the District Clerk for the 2004-2005 year. * Approved
as part of the consent agenda to appoint Margaret
Clarke Deputy District Clerk for the 2004-2005 school year. - Oath of office administered to the Deputy
District Clerk for the 2004-2005 year. *8. Approved as part of the consent agenda to appoint Richard Chang as District Treasurer
for the 2004-2005 school year with bonding pursuant to Section 2130 of the
Education Law. -
Oath of Office will be administered to the District Treasurer for the
2004-2005 school year at a later date. * Approved
as part of the consent agenda to appoint Frank
DeLuca and Barbara Alexander as Deputy District Treasurers for the
2004-2005 school year with bonding pursuant to Section 2130 of the Education
Law.” -
Oath of Office administered to the Deputy District Treasurers. * 9. Approved
as part of the consent agenda to appoint Janice
Tedesco as Tax Collector for 2004-2005 school year with bonding pursuant
to Section 170.2 of the Commissioner’s regulations. -
Oath of Office Administered to Tax Collector. *10. Approved
as part of the consent agenda to appoint Rob
Hamilton as Asbestos Designee
for the 2004-2005 school year. *11. Approved
as part of the consent agenda to appoint Dr.
Martha Bouchard
and Dr. Gary Wenick as School physicians for the 2004- 2005 school year with compensation according
to contract. *12. Approved
as part of the consent agenda to appoint Frank
Tolan as Comptroller of the High
School (Gr. 9-12) extra-curricular accounts for the 2004-2005 school year
with bonding pursuant to law. * Approved as part of the consent agenda to appoint Cheryl Thomas as Comptroller of the Middle School
(Grade 5-8) extra-curricular accounts for the 2004-2005 school year with
bonding pursuant to law. * Approved as part of the consent agenda to
appoint Anthony Saracino
as Comptroller of the Elementary School(Grade K-4) extra- curricular accounts for the 2004-2005 school
year with bonding pursuant to law. * Approved
as part of the consent agenda to establish
Margaret Clarke, Assistant
Superintendent for Finance, as Deputy Comptroller for the Extra –
Curricular accounts for the 2004-2005 school year with bonding pursuant to
law.” *13. Approved
as part of the consent agenda to appoint Donna
McDonald as Central Treasurer of the Grade 5-8 Extra–Curricular accounts
for the 2004-2005 school year with bonding pursuant to law with a stipend
according to the PSTA contract. * Approved
as part of the consent agenda to appoint Lonnie
Powers as Central Treasurer of the
Grade 9-12 Extra-Curricular accounts for the 2004-2005 school year
bonding pursuant to law with a stipend according to the PSTA contract. *14. Approved
as part of the consent agenda to authorize Board Members, the Superintendent,
and the Asst. Superintendent for Curriculum & Personnel to approve
attendance at meetings, workshops, conferences, conventions, seminars, etc. *15. Approved
as part of the consent agenda to authorize Board members and the
Superintendent to attend meetings, workshops, conferences, conventions,
seminars, etc., as provided for in Section 77-b of the General Municipal
Law.” *16. Approved
as part of the consent agenda that the Pawling Central School Board of
Education authorizes Frank DeLuca, Superintendent of Schools to employ
personnel prior to official appointment by the Board of Education. *17.
Approved as part of the consent
agenda authorize Frank DeLuca,
Superintendent of Schools, to certify payroll. * 18. Approved
as part of the consent agenda that the following banking institutions be
approved as official banks of the Key Bank Bank
of M&T Bank J.P.
Morgan Chase *19. Approved
as part of the consent agenda to appoint Barbara
Lynch, as the purchasing agent for the 2004-2005 school year. * Approved
as part of the consent agenda to appoint Frank
DeLuca, Superintendent of Schools, and Richard Chang as the
Deputy Purchasing Agents in the absence of Purchasing Agent. * 20. Approved
as part of the consent agenda acceptance of Frank DeLuca, Superintendent of
Schools and/or Assistant Superintendent for Finance Margaret Clarke’s
recommendation to allow * 21. Approved
as part of the consent agenda that the
Superintendent, of Schools, Frank DeLuca, and/or Assistant Superintendent for
Finance Margaret Clarke be empowered to authorize transfers within and
between functions, all such transfers will appear on the monthly financial
report to the Board of Education. * 22. Approved
as part of the consent agenda to establish the following petty cash funds
with individuals designated as
responsible for each Fund and pursuant to Law: Office of the Supt. of Schools
- Kate Calandro - $100.00 Business Office - Barbara
Alexander - $100.00 High School Office - Frank
Tolan - $100.00 Middle School - Cheryl Thomas
- $100.00 Elementary School Office -
Anthony Saracino - $100.00 Tax Collector - Janice Tedesco
- $100.00 Three (3) school lunch
programs: High School -
Judy Madigan - $25.00 Middle School
- Maggie Esposito - $25.00 Elementary
School - Deborah Florio - $25.00 * 23. Approved
as part of the consent agenda to establish mileage reimbursement rate at the
allowable rate by the Internal Revenue Service. (Currently $0.375) * 24. Approved
as part of the consent agenda to appoint Frank
Tolan as Title IX Officer for
the 2004-2005 school year. *Approved
as part of the consent agenda to appoint Dr.
Cheryl Thomas as Alternate Title
IX Officer for the 2004-2005 school year. * 25. Approved
as part of the consent agenda to appoint Margaret
Clarke as Records Access Officer for the 2004-2005 school year. * 26. Approved
as part of the consent agenda to appoint Frank
DeLuca, Superintendent, as Records Access Appeal Officer for the 2004-2005
school year. * 27. Approved
as part of the consent agenda to appoint Margaret
Clarke as Records Management Officer for the 2004-2005 school year. * 28. Approved
as part of the consent agenda to authorize Walter Robinson and/or Treasurer to sign school lunch forms. * 29. Approved
as part of the consent agenda to authorize Walter Robinson and/or Treasurer to sign government surplus
authorization forms. * 30. Approved
as part of the consent agenda that the Board of Education appoints Walter
Robinson as Reviewing and Verification Official and Margaret Clarke,
Assistant Superintendent for Finance, as the Hearing Official relative to the
New York State Free and Reduced Lunch Program for the school year 2004-2005. * 31. Approved
as part of the consent agenda WHEREAS, it is the desire of the participating
school districts of the Dutchess County Board of Cooperative Educational Services, adopting this
resolution to bid jointly for the purpose of acquisition of various commodities, supplies,
equipment and service, now therefore, BE IT
RESOLVED that the Pawling Central School District agrees to
participate with other school districts of the Dutchess County Board of Cooperative Educational Services, 5
Boces Road, Poughkeepsie, NY Purchasing Cooperative by the adoption of this
Resolution. BE IT
FURTHER RESOLVED that this resolution shall remain in effect until receipt by
BOCES of written withdrawal from the resolution by the school district. BE IT FURTHER RESOLVED that the
specifications will be developed by the BOCES in consultation with
participating school districts and an equitable method of apportioning the
administrative costs to the participants will be used. The recommendation of the Purchasing
Steering Committee will be considered when this Board acts on the purchase of
said commodities. BE IT FURTHER RESOLVED that the
invitation to bid will be advertised by BOCES in the Poughkeepsie Journal in
accordance with the provisions of Section 103 of the General Municipal Law. *32. Approved
as part of the consent agenda that the Board of Education approve Nugent
& Haeussler, P.C., as independent auditors for the 2004-2005 school year
with compensation according to Letter of Agreement (not to exceed
$19,700.00). * 33. Approved
as part of the consent agenda that the Board of Education appoint Sandra Wade, as the Internal Auditor for
the 2004-2005 school year at the hourly rate of $15.25 per hour. * 34. Approved
as part of the consent agenda that the Board of Education hereby authorizes
the Superintendent to execute contracts/agreements with the parties approved
at the July 6, 2004 Board of Education Reorganization meeting and to execute
other contracts/agreements or renewals approved by the Board of Education
throughout the 2004-2005 school year. *35. Approved
as part of the consent agenda to appoint Girvin
& Ferlazzo as school attorneys for the 2004-2005 school year,
compensation according to the letter of agreement. * 36. Approved
as part of the consent agenda that the following be authorized to contact the
school attorney with respect to legal considerations: The President of the Board of Education
and/or his/her designees and the Superintendent and/or his/her designees. *37. Approved
as part of the consent agenda that the Pawling Central School Board of
Education readopt all policies and the revised District SAVE Plan July 2004
and code of ethics in effect or adopted during the previous year. * 38. Approved
as part of the consent agenda to appoint the following 4 qualified voters of
the Anna
Bolduc, Joan Rintoul, Earl Slocum and Patricia Venus * 39.
Approved as part of the consent
agenda that the Board establish the 2nd
and 4th Monday of each month as business and/or workshop
meetings to begin at 7:30 pm with the
exception allowed due to holidays, snow days, Superintendent’s meetings and
other information not available at this time, as recommended by the
Superintendent of Schools and BE IT FURTHER RESOLVED that workshops may be
scheduled as part of or in addition to the regular meeting times at the
discretion of the Board of Education. * 40. Approved
as part of the consent agenda to designate The Pawling News Chronicle
and The Poughkeepsie Journal as the official newspapers. * 41. Approved
as part of the consent agenda to approve the appointment of the principals of
each school as 504 Hearing Officers and the Director of Special Education as
504 Hearing Officer for Appeal for students ages 5 through 21 and the
Superintendent of Schools Hearing Officer for all Pawling Central School
District employees. * 42. Approved
as part of the consent agenda that the Pawling School Board of Education
approve the latest SED issued list of state approved hearing officers who
agree to serve in Pawling Schools for the school year 2004-2005 in matters
related to Special Education of children with handicapping conditions. *43. Approved
as part of the consent agenda that the Board of Education appoint a Committee
on Special Education and Committee on Preschool Special Education, as
follows: Committee on Special
Education: Chairperson: George Newman
Alternate Chairperson: Cheryl Thomas, Karen Arnhold,
Meg Stofsky Psychologists: Karen Arnhold, Meg Stofsky Parent Members: Elizabeth Soto, Kathleen Paugh, Donna DeFreitas, Lisa Geocos,
Christine MacPhail, Lisa Reynolds, Burr Hubbell, Amy
Baker-Maile Physician Member: Dr. Wenick Child’s Teacher: Generic
appointment of all teachers on staff Committee on Preschool
Special Education members: Chairperson: George Newman
Alternate Chairperson: Karen Arnhold, Meg Stofsky Parent Members: Elizabeth Soto, Kathleen Paugh, Donna DeFreitas,
Lisa Geocos, Christine MacPhail, Lisa Reynolds,
Burr Hubbell, Amy Baker-Maile 44. Motion
by Pauline Kaplan, seconded by Dennis Munnelly and carried unanimously that
the Board of Education appoint Bruce
Cunningham to represent the district on the Dutchess County School
Board’s Executive Committee and serve as liaison between our school board and
the association *45. Approved
as part of the consent agenda that the Board of Education appoint Utica
National Insurance Group as insurance carrier for buildings, vehicles and
personnel for the 2004-2005 school year for the Pawling Central School
District with compensation according to the letter received from the Daniels
Agency. *46. Approved as part of the consent agenda that the Board of Education appoints NYBEST Student Accident
Insurance through Pupil Benefits Mutual of Omaha/Bob McCloskey
Insurance as insurance
carrier for students for the 2004-2005 school year for the *47. Approved
as part of the consent agenda that the Board of Education establish and
approve the following employees be bonded for the amounts indicated: Blanket bond (for all
employees) - $100,000 District Tax Collector -
$1,000,000 Treasurer and Deputy
Treasurers. $1,000,000 Business Administrator -
$120,000 Motion
by Pauline Kaplan, seconded by Bruce Cunningham and carried unanimously that
the Board of Education adjourns the reorganization meeting of the Board of
Education. Time: 7:45 PM. Respectfully submitted, Virginia Mold District Clerk |
CALL TO ORDER ROLL CALL PLEDGE Administer Oath of Office to newly
elected Board Members and Superintendent Elect President Nominations
for Vice President Board Remarks Visitor’s Comments Agenda Order APROVE CONSENT AGENDA District Clerk District Treasurer Appoint Tax Collector Asbestos Designee School
Physician Comptroller and
Deputy Comptroller – Extra Curricular Accounts Activity Fund Treasurers Authorize Superintendent & Assistant
Superintendent for Curriculum & Personnel to Approve Conferences Authorization to Attend meetings,
Workshops, Conferences, etc. Authorization to Employ Personnel Authorization to Certify Payroll Official Bank(s) Purchasing Agent Investment Policy Authorization, Budgetary Transfer Petty Cash Funds Mileage Reimbursement Title IX Officer : Records Access Officer Records Access Appeal Officer Records Management Officer School Lunch Forms Authorization Government Surplus Authorization Appoint Reviewing Verification Official & Hearing
Official Approve Joint Bidding with Dutchess BOCES |