A  G  E  N  D  A

 

 

 

BOARD OF EDUCATION                                                               Pawling Central School

Reorganization Meeting                                                                     7 Haight Street

                                                                                                              Pawling, NY  12564

 

July 14, 2004 (Thursday)                                                                    Time:  7:30 p.m.

                                                                                                              Place:   Middle School

                                                                                                                            Cafetorium

 

_____________________________________________________________________________

 

 

 

1.                  Reorganization Meeting called to order by chairman of meeting – Henrietta Lodge

1.1       Roll Call

1.2       Welcome guests

1.3       Pledge of Allegiance to the Flag

 

2.                  Administer Oath of Office to newly elected Board Members and Superintendent

Thomas A. Clark

Henrietta Lodge

Helen Grosso

                        Frank DeLuca, Superintendent of Schools

                         

Oath of Office:  I do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the State of New York, and that I will faithfully discharge, according to the best of my abilities, the duties of the office of _____________________  of the Board of Education of the School District.

 

 

3.                  Elect President

3.1       Nominations for President

3.2       Administer Oath of Office

3.3       Nominations for Vice President

3.4              Administer Oath of Office

 

 

 

*****************The meeting is then turned over to the President****************

 

 

4.         Board Remarks

 

5.         Visitor’s Comments

 

 

 

 

6.         Order of the Agenda: 

6.1       Agenda Order:  “RESOLVED, to approve the following additions,                

                deletions/changes and the order of the agenda as presented.

                       

 

            6.2      The Items with an * are items the Superintendent recommends for the                                       consent agenda. If any board member wishes to remove an item from the                                 consent agenda, please do so at this time.  A consent agenda is one vote which                approves all the asterisked items which have NOT previously been removed                                    from the consent agenda.

                       

                        7.3       Appoint Deputy District Clerk

                        8.1       Appoint District Treasurer

                        8.3       Appoint District Deputy Treasurers

                        10.1     Appoint Asbestos Designee for 2005-2006 school year

                        11.       Appoint School Physicians

                        12.1     Appoint Comptroller of the High School (grades 9-12)

                                    extra-curricular accounts for the 2005-2006 school year

                        12.2     Appoint Comptroller of the Middle School (grades 5-8) extra-

                                    curricular accounts for the 2005-2006 school year

                        12.3     Appoint Comptroller of the Elementary School (grades K-4

                                    extra-curricular accounts for the 2005-2006 school year 

                        12.4     Establish Superintendent of Schools as Deputy Comptroller for the

extra-curricular accounts for the 2005-2006 school year

                        13.1     Appoint Central Treasurer of the Grade 5-8 Extra-Curricular

accounts for the 2005-2006 school year                    

                        13.2     Appoint Central Treasurer of the Grade 9-12 Extra-Curricular

accounts for the 2005-2006 school year

                        14.       Authorize Superintendent and Asst. Superintendent to Approve

                                    Conferences

                        15.       Authorization for Board member and Superintendent to attend

meetings, Workshops, Conferences, etc.

                        16.       Authorization to employ Personnel

                        17.       Authorization to Certify Payroll

                        18.       Appoint Official Banks (depositories)

                        19.1     Appoint Purchasing Agent

                        19.2     Appoint Deputy Purchasing Agents in the absence of Purchasing Agent

                        20.       Investment Policy

                        21.       Authorization of Budgetary Transfer

                        22.       Petty Cash Funds

                        23.       Mileage Reimbursement

                        24.       Title IX Officer and alternate Title IX Officer

                        25.       Records Access Officer

                        26.       Records Access Appeal Officer

                        27.       Records Management Officer

                        28.       School Lunch Forms Authorization

                        29.       Government Surplus Authorization

                        30.       Appoint Reviewing Verification Official & Hearing Official

31.       Approve Joint Bidding with Dutchess BOCES

32.       Approve Independent Auditor

34.       Authorize Superintendent to Execute Contracts

35.       Appoint School attorneys

36.       Authorize School Attorney contacts

37.       Readopt Policies and Code of Ethics

38.       Appoint Board of Registration 2005-2006

39.       Meeting and Time of Meetings

40.       Designate Official newspapers

41.       Appoint 504 Hearing Officer

42.       Appoint Special Education Hearing Officers

43.       Appoint Committee on Special Education and Preschool

45.       Appoint Insurance Carrier for buildings and personnel

46.       Appoint Insurance Carrier for students

47.       Set Bonding Limits    

 

7.         District Clerk

            7.1       Appoint  District Clerk for the 2005-2006  school year

            7.2       Oath of office administered to the District Clerk

*          7.3       Appoint Deputy District Clerk for the 2005-2006 school year. 

7.4       Oath of office administered to the Deputy District Clerk

 

8.            District Treasurer    

*          8.1       Appoint District Treasurer for the 2005-2006 school year

8.2       Oath of Office administered to the District Treasurer

*          8.3       Appoint Deputy District Treasurers for the 2054-2006

8.4              Oath of Office administered to the Deputy District Treasurers.

 

9.       Appoint Tax Collector:

            9.1       Appoint  Tax Collector for  2005-2006 school year

            9.2       Oath of Office Administered to Tax Collector.

 

10.     Asbestos Designee:     

*          10.1     Appoint  Asbestos Designee for the 2005-2065 school year.

 

*11    School Physician:    Appoint  school physicians  for the 2005-2006 school year

 

12.       Comptroller  and Deputy Comptroller – Extra Curricular Accounts

*          12.1     Appoint   Comptroller of the High  School (Gr. 9-12)   extra-curricular accounts

                        for the 2005-2006 school year

*          12.2     Appoint  Comptroller of the Middle School (Grade 5-8) extra-curricular accounts

                        for the 2005-2006 school year with bonding pursuant to law.

*          12.3     Appoint Comptroller of the Elementary School (Grade K-4) extra- curricular

                        accounts for the 2005-2006 school year with bonding pursuant to law.

*          12.4     Establish   Deputy Comptroller for the Extra – Curricular accounts for the 2005-

                        2006 school year with bonding pursuant to law.”

 

13.       Activity Fund Treasurers

*          13.1     Appoint Central Treasurer of the Grade 5-8   Extra–Curricular accounts for the

                        2005-2006 school year

 

*          13.2     Appoint Central Treasurer of the Grade 9-12 Extra-Curricular accounts

                        for the 2005-2006 school year 

 

* 14.    Authorize Superintendent & Assistant Superintendent for Curriculum & Personnel   to Approve Conferences:

 

*15.     Authorization to Attend meetings, Workshops, Conferences, etc.

 

*16.     Authorization to Employ Personnel:  

 

*17.       Authorization to Certify Payroll:  

 

* 18.     Official Bank(s):  Approve official banks of the Pawling Central School District

 

   19.    Purchasing Agent:

 *         19.1     Appoint purchasing agent for the 2005-2006 school year.

 

*          19.2     Appoint Deputy Purchasing Agents in the absence of Purchasing Agent.

 

* 20.    Investment Policy

 

* 21. Authorization of Budgetary Transfer

 

* 22.    Petty Cash Funds:   Establish the following petty cash funds with             individuals designated   as  responsible for each Fund and Pursuant to Law:

                        Office of the Superintendent of Schools

                        Business Office

                        High School Office                

                        Middle School

                        Elementary School Office

                        Tax Collector             

Three (3) school breakfast/lunch programs:

                        High School                           

                        Middle School

                        Elementary School

 

* 23.    Mileage Reimbursement.

 

* 24.    Title IX Officer:   Appoint Title IX Officer for the             2005-2006 school year.

 

            Alternate Title IX Officer:  Appoint Alternate Title IX Officer for the 2005-2006 school

            year.

 

* 25.    Records Access Officer:   Appoint Records Access Officer for the 2005-2006 school

            year.

 

* 26.    Records Access Appeal Officer:  Appoint   Superintendent, as Records Access Appeal

            Officer for the 2005-2006 school year.

 

* 27.    Records Management Officer:   RESOLVED to appoint Records Management Officer

            for the 2005-2006 school year.

 

* 28.    School Lunch Forms Authorization: Authorize Walter Robinson and/or   Treasurer

            to sign school lunch forms.

 

* 29.    Government Surplus Authorization:   Authorize Walter Robinson   and/or Treasurer to

            sign government surplus authorization Forms.

 

* 30.  Appoint Reviewing Verification Official & Hearing Official:   Appoint Walter

          Robinson as Reviewing and Verification Official and Assistant Superintendent for 

          Finance, as the Hearing Official relative to the New York State Free and Reduced Lunch

          Program for the school year 2005-2006.

 

* 31.    Approve Joint Bidding with Dutchess BOCES

 

*32.     Approve Independent Auditor

 

  33.     Appoint Internal Auditor

 

* 34.    Authorize Superintendent to Execute Contracts

 

*35.    Appoint School Attorney

 

* 36.    Authorize School Attorney Contact

 

* 37.   Readopt Policies & Code of Ethics

 

* 38.    Appoint Board of Registration 2005-2006

           

* 39.  Meeting and Time of Meetings:  Establish the 2nd and 4th     Monday of each month as

          business and/or workshop meetings to begin at 7:30 pm with the exception allowed       

          due to holidays, snow days, Superintendent’s meetings and other information not available            

          at this time, as recommended by the Superintendent of Schools and BE IT FURTHER  

          RESOLVED that workshops may be scheduled as part of or in addition to the regular

          meeting times at the discretion of the Board of Education.

 

* 40.    Designate Official newspapers.

 

* 41.    Appoint 504 Hearing Officer.

 

* 42.    Appoint Hearing Officers

 

*43.   Appoint Committee on Special Education and Committee on Preschool Special            Education

 

44.       Appoint Organization/Committee Liaison

            A.        Dutchess County School Boards Assoc.

            B.        New York State School Boards Assoc.

 

*45.     Appoint Insurance Carrier (buildings, vehicles, and personnel

 

*46.     Appoint Insurance Carrier for Students

                

*47.     Set Bonding Limits

   

 48.      Additional Items

 

49.       Adjourn