A  G  E  N  D  A

 

 

 

BOARD OF EDUCATION                                     Pawling Central School District

Reorganization Meeting                                           32 Holiday Hills Lane            

                                                                                     Pawling, NY  12564

 

July 5, 2006  (Wednesday)                                          Time:  7:30 p.m.

                                                                                      Place:  Middle School Cafetorium        

                                                                                      80 Wagner Rd., Pawling, NY

________________________________________________________________________

1.         Reorganization Meeting called to order by chairman of meeting

1.1       Roll Call

1.2       Welcome guests

1.3       Pledge of Allegiance to the Flag

 

Administer Oath of Office to newly elected Board Members and Superintendent                                                        Teri Olson, Board Trustee

                       

                        

Oath of Office:  I do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the State of New York, and that I will faithfully discharge, according to the best of my abilities, the duties of the office of _____________________  of the Board of Education of the School District.

 

 

3.          Elect President

            3.1       Nominations for President

            3.2       Administer Oath of Office

            3.3       Nominations for Vice President

            3.4       Administer Oath of Office

 

 

 

**************The meeting is then turned over to the President****************

 

 

4.         Board Remarks

 

5.         Visitor’s Comments

 

 

 

6.         Agenda Order

            6.1       RESOLVED to approve the following additions, deletions/changes                                and order of the agenda as presented.

           

            6.2      The Items with an * are items the Superintendent recommends for the                           consent agenda. If any board member wishes to remove an item from                             the consent agenda, please do so at this time.  A consent agenda is one                                  vote which approves all the asterisked items which have NOT                                          previously been removed from the consent agenda.

                        7.1       Appoint District Clerk

                        7.3       Appoint Deputy District Clerk

                        8.1       Appoint District Treasurer

                        8.3       Appoint District Deputy Treasurers

                        9.1       Appoint Tax Collector

                        9.2       Appoint Deputy Tax Collector

                        10.1     Appoint Asbestos Designee for 2006-2007 school year

                        11.       Appoint School Physicians

                        12.1     Appoint Comptroller of the High School (grades 9-12)

                                    extra-curricular accounts for the 2006-2007 school year

                        12.2     Appoint Comptroller of the Middle School (grades 5-8) extra-

                                    curricular accounts for the 2006-2007 school year

                        12.3     Appoint Comptroller of the Elementary School (grades K-4

                                    extra-curricular accounts for the 2006-2007 school year 

                        12.4     Establish Superintendent of Schools as Deputy Comptroller for the

                                    extra-curricular accounts for the 2006-2007 school year

                        13.1     Activity Fund Treasurer – Middle School

                        13.2     Activity Fund Treasurer – Elementary School

                        14.       Authorize Superintendent and Asst. Superintendent to Approve

                                    Conferences

                        15.       Authorization  Superintendent and Board of Education members to                                    attend meetings, Workshops, Conferences, etc.

                        16.       Authorization to employ Personnel

                        17.       Authorization to Certify Payroll

                        18.       Appoint Official Banks (depositories)

                        19.1     Appoint Purchasing Agent

                        19.2     Appoint Deputy Purchasing Agents in the absence of Purchasing                                        Agent

                        20.       Investment Policy

                        21.       Authorization of Budgetary Transfer

                        22.       Petty Cash Funds

                        23.       Mileage Reimbursement

                        24.       Title IX Officer and alternate Title IX Officer

                        25.       Records Access Officer

                        26.       Records Access Appeal Officer

                        27.       Records Management Clerk

                        28.       Records Management Officer

                        29.       School Lunch Forms Authorization

                        30.       Government Surplus Authorization

                        31.       Appoint Reviewing Verification Official & Hearing Official

                        32.       Approve Joint Bidding with Dutchess BOCES

                        33.       Approve Independent Auditor   

                        34.       Approve Internal Claims Auditor

                        35.       Authorize Superintendent to Execute Contracts

                        36.       Appoint School attorneys

                        37.       Authorize School Attorney contacts

                        38.       Readopt Policies and Code of Ethics

                        39.       Appoint Board of Registration 2006-2007

                        40.       Meeting and Time of Meetings

                        41.       Designate Official newspapers

                        42.       Appoint 504 Hearing Officer

                        44.       Appoint Special Education Hearing Officers

                        44.       Appoint Committee on Special Education and Preschool

                        45.       Appoint Insurance Carrier for buildings and personnel

                        46.       Appoint Insurance Carrier for students

                        47.       Set Bonding Limits                

 

7.         District Clerk

*          7.1       Approve District Clerk

            7.2       Oath of office administered to the District Clerk for the 2006-2007 year.

*          7.3       Approve Deputy District Clerk

            7.4       Oath of office administered to the Deputy District Clerk for the 2006-2007                       year.

 

      District Treasurer          

*          8.1       Approve District

            8.2       Oath of Office administered to the District Treasurer for the 2006-2007                             school year.

*          8.3       Approve Deputy District Treasurers  

            8.4       Oath of Office administered to the Deputy District Treasurers.

 

9.       Appoint Tax Collector:

            9.1       Approve Tax

            9.2       Oath of Office Administered to Tax Collector.

            9.3       Approve Deputy Tax Collector         

            9.4       Oath of Office Administered to Deputy Tax Collector.

 

10.     Asbestos Designee:     

*          10.1     Approve Asbestos Designee

 

*11.     School Physicians: Approve school physicians for the 2006-2007 school year wit

 

  12.     Comptroller  and Deputy Comptroller –  Extra Curricular Accounts 

*          12.1     Approve Comptroller of the High  School

                       

*          12.2     Approve Comptroller of the Middle School Extra-Curricular accounts

 

*          12.3     Approve Comptroller of the Elementary School Extra-Curricular accounts

 

*          12.4     Approve Deputy Comptroller for the Extra – Curricular accounts

 

13.       Activity Fund Treasurers

 

*          13.1     Approve Central Treasurer of the Grade 5-8 Extra-Curricular accounts

 

*          13.2     Approve Central Treasurer of the Grade 9-12 Extra-Curricular accounts

                       

* 14.    Authorize Superintendent & Assistant Superintendent for Curriculum &        Personnel to Approve Conferences:

Authorize the Superintendent, and the Asst. Superintendent for Curriculum & Personnel to approve attendance at meetings, workshops, conferences, conventions, seminars, etc.

 

*15.     Authorization to Attend meetings, Workshops, Conferences, etc.

            Authorize Board members and the Superintendent to attend meetings, workshops,            conferences, conventions, seminars, etc., as provided for in           Section 77-b of the     General Municipal Law.”

 

*16.     Authorization to Employ Personnel:   Authorizes the Superintendent of Schools             to employ personnel prior to official appointment by the Board of Education.

 

*17.       Authorization to Certify Payroll:   RESOLVED to authorize the Superintendent             of  Schools to certify payroll.

 

* 18.    Official Bank(s):  Approv official banks

 

   19.    Purchasing Agent:

*          19.1     Appoint purchasing agent

 

*          19.2     Appoint the Superintendent of Schools and Deputy Purchasing Agents

                        to serve in the absence of  Purchasing Agent.

 

* 20.    Investment Policy:     RESOLVED acceptance of Superintendent of Schools        and/or Assistant Superintendent for Finance Margaret Clarke’s recommendation       to allow Pawling Central School District to invest any monies not needed in cash             flow of the organization and report monthly to the Board of Education.

 

* 21.    Authorization of Budgetary Transfer:  RESOLVED that the Superintendent, of                        Schools, and/or Assistant Superintendent for Finance Margaret Clarke be      empowered to             authorize transfers within and between functions, all such transfers       will appear  on the monthly financial report to the Board of Education.

 

* 22.    Petty Cash Funds:   Establish the following petty cash funds with             individuals                  designated as  responsible for each Fund and pursuant to Law:

                       

* 23.    Mileage Reimbursement:   RESOLVED, to establish mileage reimbursement       rate at the allowable rate by the Internal Revenue Service.

                        (Currently  $0.445 )   

 

* 24.    Title IX Officer:   Appoint Title IX Officer for the 2006-2007 school year.

 

            Alternate Title IX Officer:  Appoint Alternate Title IX Officer for the 2006-2007 school year.

 

* 25.    Records Access Officer:   Appoint Records Access Officer for the 2006-2007      school year.

 

* 26.    Records Access Appeal Officer:  Appoint Superintendent as Records Access       Appeal Officer for the 2006-2007 school year.

 

* 27.    Records Management Clerk:   Appoint Records Management Clerk for the         2006-2007 school year

 

* 28.    Records Management Officer:   Appoint Records Management Officer for the    2006-2007 school year.

 

* 29.    School Lunch Forms Authorization:   Authorize Walter    Robinson and/or          Treasurer to sign school lunch forms.

 

* 30.    Government Surplus Authorization:   Authorize Walter    Robinson  and/or         Treasurer to sign government surplus authorization forms.

 

* 31.  Appoint Reviewing Verification Official & Hearing Official:   Appoint                            Reviewing and Verification Official and Hearing Official relative to the New         York State Free and Reduced Lunch             Program for the school year 2006-2007. 

 

* 32.    Approve Joint Bidding with Dutchess BOCES

 

*33.     Approve Independent Auditor:  RESOLVED, that the Board of Education        approve  O’Connor Davis Munns & Dobbins LLP,  as the external, independent                                                                                                                                       auditors for the 2006-2007 school year with compensation according to proposal

            dated February 22, 2006 and modifications of proposal dated April 17, 2006.                           

 

*34.      Appoint Internal Claims Auditor:  Appoint Internal Auditor for the 2006-2007   school year.                      

 

* 35.    Authorize Superintendent to Execute Contracts:  RESOLVED, that the Board             of Education hereby authorizes the Superintendent to execute       contracts/agreements with the parties approved at the July 5, 2006 Board     of         Education Reorganization meeting and to execute other contracts/agreements        or renewals approved by the Board of Education throughout the 2006-2007      school year.

 

*36.    School Attorney:  Appoint school attorneys

 

* 37.    Authorize School Attorney Contact:   RESOLVED, that the following be           authorized to   contact the school attorney with respect to legal considerations:             The President of the Board of Education and/or his/her designees and the        Superintendent and/or his/her designees.

 

* 38.  Readopt Policies & Code of Ethics

 

* 39.    Appoint Board of Registration 2006-2007:   Appoint Board of Registration

 

* 40.  Meeting and Time of Meetings:  RESOLVED, that the Board establish the 2nd      and 4th Monday of each month as business and/or workshop meetings to begin at      7:30 pm with   the exception allowed due to holidays, snow days,      Superintendent’s meetings and other             information not available at this time, as             recommended by the Superintendent of Schools and BE IT FURTHER     RESOLVED that workshops may be scheduled as part of or in addition to the regular meeting times at the discretion of the Board of Education.

 

* 41.    Designate Official newspapers: RESOLVED to designate The Pawling News     Chronicle and The Poughkeepsie Journal as the official newspapers.

 

* 42.    Appoint 504 Hearing Officer: Approve the appointment of the      principals of    each school as 504 Hearing Officers and the Director of Special             Education as   504 Hearing Officer for Appeal for students ages 5 through 21    and the            Superintendent of Schools Hearing Officer for all Pawling Central School             District employees.

 

* 43.    Appoint Hearing Officers:  Approve the latest SED issued list of state approved hearing officers who agree to serve in Pawling Schools for the school year 2006-           2007    in matters related to Special Education of children with handicapping    conditions.

 

*44.     Appoint Committee on Special Education and Committee on Preschool

            Special Education

 

*45.     Appoint Insurance Carrier (buildings, vehicles, and personnel)

 

*46.     Appoint Insurance Carrier for Students        

 

*47.     Set Bonding Limits

 

 

  48.     Appoint Organization/ Committees Liaison 

            Dutchess County School Boards Assoc

 

  49.     Appoint NYSSBA Liaison

   

  50.     Additional Items

 

  51.     Adjourn:  RESOLVED, that the Board of Education adjourn the reorganizational            meeting of the Board of Education at ____________________.